Library Structure & Organization

3.1 CANBY PUBLIC LIBRARY

The Library Director manages the operations of the library and is directly responsible to the city administrator who supervises all city departments.

The Canby Public Library is a member of the Library District of Clackamas County, also known as Libraries in Clackamas County (LINCC). This District was created by a vote of the people of Clackamas County and operates under the provisions of intergovernmental agreements approved by the City of Canby and the Library District of Clackamas County. The District provides the cities with an automated library system and related telecommunications, courier services, database management services including creating/acquiring MARC format bibliographic records, inter-library loan services, and inter-and intra-regional cooperative planning.

3.2 CANBY PUBLIC LIBRARY BOARD 

3.2.1 ESTABLISHMENT

The Canby Public Library Board shall act in accordance with the provisions of Chapter 2.20 of the Canby Municipal Code and in accordance with Oregon Revised Statutes (ORS) 357.465.

3.2.2 GOVERNING BODY

The city’s public library as established by § 2.20.010 shall be governed by the City Council.  A Library Board shall be appointed to serve in an advisory role to the Council.

3.2.3 LIBRARY BOARD 

The Library Board shall consist of 7 members appointed by the City Council upon recommendation of the Board Chairperson and the City Council liaison to the Library Board.  An additional voting member shall be a High School Student, residing within the Canby School District boundary.  The Mayor may vote only to break a tie, if necessary.  In accordance with the IGA, the city shall provide fair representation of unincorporated residents equal to the share of unincorporated patrons served by the Canby Public Library. Therefore, two of the 7 voting members must reside outside the Canby city limits. The other 5 members shall be residents of the city. No member of the Library Board shall have any financial interest, either directly or indirectly, in any contracts to which the library is a party, nor shall any member receive a salary or any payment for any materials or for any services rendered the Board.  Board members may be reimbursed for expenses incurred in the performance of their duties.

3.2.4 TERMS OF OFFICE - VACANCIES

Appointees shall hold office for 4-year terms from July 1 in the year of their appointment.  At the expiration of the term of a Board member, the City Council shall appoint a new member or may reappoint a member for a term of 4 years.  If a vacancy occurs, the City Council shall appoint a new member to complete the unexpired term.  No board members shall serve more than two consecutive terms.  The High School Student’s term shall end upon graduation. Procedure for all appointments by the City Council shall follow § 2.20.030 of the Canby Municipal Code.  Any Board member failing to attend 3 consecutive Board meetings without approval of the Board chairperson may be removed by the City Council and a new member appointed to complete the unexpired term.  Library Board members serve at the pleasure of the City Council and are subject to removal at any time by the Council with or without cause.

3.2.5 OFFICERS

At the first meeting of each fiscal year, the Board shall elect a Chairperson and a Vice-Chairperson who shall serve for a term of 1 year.  The Library Director, or designee, shall serve as Secretary to the Board and keep the record of its action.  Four members of the Board shall comprise a quorum.  The Board shall have authority to make and alter rules, with approval of the City Council, for the library board’s government and procedures.

3.2.6 POWERS AND DUTIES

The duties of the Library Board shall include:

  • Keeping informed about current trends in the library services and administration;
  • Studying library growth and needs in the city and its vicinity;
  • Developing long-range plans for library service and facilities, consistent with city priorities and with state, regional, and national goals pertinent to libraries;
  • Recommending types of library service for the city and its vicinity;
  • Investigating sources of funding for library service and facilities;
  • Recommending policies for the acceptance and use of donations for library purposes;
  • Participating in the annual budgetary process of the city as that process pertains to the library;
  • Recommending policies and procedures conducive to efficient and effective operation of the library;
  • Reviewing and recommending terms for contracts and working relationships with other public agencies regarding library service;
  • Encouraging widespread public support and use of the library;
  • Submitting an annual report to the City Council and the state library; and
  • Performing other duties as authorized by the City Council.

3.2.7 LIBRARY DIRECTOR

The Library Director shall be appointed as provided in the Charter of the City of Canby.

3.2.8 MEETING PLACE AND TIME

Unless and until another place is assigned to it by the City Council, the Library Board shall maintain its office, hold its meetings, transact its business and keep its records at the library.  The Library Board shall meet at least once every other month.

3.3 CANBY PUBLIC LIBRARY FOUNDATION

The Canby Public Library Foundation is a nonprofit 501(c)3 organization that takes a leadership role in mobilizing resources to support and enhance the literary and cultural needs of the library community.  It is independent of city and county government.  

3.4 ORGANIZATIONAL CHART

(Please see complete Library Policy Manual for organizational chart)

 

  • Printer-friendly version